Privacy Policy
Inbound Platform Corp.
CEO Shin O
We recognize that the protection of the personal information of customers, business partners, employees, and related parties is our important duty. Therefore, based on the personal information protection principles and the code of conduct established by us, we fully recognize our social mission and comply with laws and regulations concerning the protection of the rights of individuals and personal information. In addition, we hereby declare that we will establish a personal information protection management system to realize the following policies and that we will make company-wide efforts for the continuous improvement of such system while always being aware of the latest technology trends, changes in social demands, changes in the business environment.
We will not handle anonymously processed information through our business. If handling occurs in the future, we will disclose the necessary information required by laws, regulations, and related guidelines, implement safety control measures, and appropriately handle the information."
This policy shall be made known to all employees, and measures shall be taken to make it available to anyone at any time by posting it on the Company's website and other means.
【Information Desk for Disclosure and Opt Out】
For requests regarding disclosure of personal data held by the Company and inquiries regarding other personal information, please contact the following information desk.
Where to submit inquiries regarding personal information:
Inbound Platform Corp., Personal Information Inquiries
Address: 4th floor, SW Shimbashi Building, 6-14-5 Shimbashi, Minato-ku, Tokyo 105-0004
Tel: 03-3437-3129 [Reception: weekdays from 10: 00-19: 00]
Handling of Personal Information
a）Disclosure of Personal Data in Our Possession
Inbound Platform Corp.
b）Name or title, affiliation, and contact information of the personal information protection manager
Personal Information Protection Manager：Executive Officer and CFO
Contact: SW Shinbashi Building 4F, 6-14-5 Shinbashi, Minato-ku, Tokyo
Tel.03-3437-3129 Fax.03-3437-3132
c）purpose of use of personal information handled by the Company
(1) Purpose of use of personal information obtained directly from the person in writing (including information obtained through the website, e-mail, etc.)
In advance of its acquisition, the purpose of use shall be specified in writing to the individual concerned.
(2) Purposes of use of personal information obtained by methods other than those described in the preceding paragraph
| Classification | Purpose of use |
| Individual customer information | To provide the services you have applied for For user support To manage your usage history To provide information about our services To respond to inquiries To negotiate, contact, consult, place and receive orders, settle payments, or other processing related to transactions. To transfer goods or services related to a transaction. To ensure the appropriate and smooth performance of our other business activities. |
| Information for the person in charge of our suppliers | To confirm order details (e.g., correspondence records) |
| Information about the Company's Officers, Employees, Former Employees, and their Family Members | To handle rights and obligations related to labor-related laws and regulations, tax-related laws and regulations, and social welfare-related laws and regulations, including business communication, information exchange, personnel policies (including career development such as transfer, evaluation, and education), salary payment, attendance management, and welfare programs. To handle various procedures stipulated in internal regulations. To submit reports to government and municipal offices, their affiliated organizations, or organizations with which we are affiliated. To provide welfare services and related procedures. To communicate in case of emergency. To facilitate other labor management and our business. |
| Information on applicants for employment with our company | To contact applicants for employment and to manage the Company's recruitment process. |
| Specified personal information | For the purposes of use stipulated in the Numbering Act |
| Shareholder information | To exercise rights and fulfill obligations as a shareholder under the Companies Act and other laws and regulations. To implement various measures for the status as a shareholder. To manage shareholders' data under the prescribed standards based on various laws and regulations. To manage shareholders, such as preparing shareholder data in accordance with prescribed standards under various laws and regulations. To properly and smoothly execute other Company businesses. |
d）provision of personal data to third parties
However, we may provide personal information we have obtained to third parties within the scope necessary to achieve the purpose of use. We will ensure that these third parties have adequate security measures in place for handling of personal information, and we will carry out necessary and appropriate supervision.
＜Purpose of providing information to third parties＞
For real estate rental brokerage, sale services, and other services provided by our company.
＜Items of personal information to be provided＞
Address, name, date of birth, telephone number, FAX number, email address, name of employer
＜Means or method of provision＞
In writing, by telephone, fax, or email
＜Type of organization and attributes of the person or persons to whom the information is provided.＞
Real estate brokers, various service providers
・provision of personal data to third parties in foreign countries
When we disclose or provide personal data to third parties in foreign countries, we will comply with the regulations of laws and regulations related to the protection of personal information, and in principle, we will obtain your consent after providing you with the information required to be provided by the laws and regulations related to the protection of personal information in advance.
e）Outsourcing the Handling of Personal Information
In the course of business operations, we may outsource all or part of the personal information to other companies within the scope of the usage purposes mentioned above. In such cases, we select contractors with high level of personal information protection, conclude contracts regarding appropriate management and confidentiality of personal information, and ensure appropriate management is carried out.
f）Request for Disclosure of Personal Information
You may contact us at the address below to request disclosure of your personal information (notification of purpose of use; disclosure; correction/addition/deletion of contents; suspension of use or deletion; suspension of provision to third parties). We will respond to such requests within a reasonable period of time upon confirming your identity.
【Contact for Inquiries】
Inbound Platform Corp. Personal Information Inquiry Contact
SW Shinbashi Building 4F, 6-14-5 Shinbashi, Minato-ku, Tokyo, 105-0004
Tel.03-3437-3129 Fax.03-3437-3132
g）Voluntary nature of Providing Personal Information
Whether or not you provide us with your personal information is voluntary. However, if necesary items are not provided, we may not be able to respond appropriately.
■ Cookie Policy
What is a cookie?
Cookies are a widely used mechanism that stores the usage history, input contents, and other information sent and received between the browser and the server as a file on the computer of the website user (hereinafter referred to as "user") when the website is used.
When a user accesses the same website again, the website operator can use the information from the user's cookie to allow the page operator to change the display of the website for each user.
If you allow cookies to be sent and received in your browser settings, the website can retrieve cookies from your browser. Please note that the user's browser will only transmit cookies sent and received by that website server to protect privacy.
About cookie settings
Users can choose to Allow all cookies," Reject all cookies," or ""Notify user when cookies are received"" for settings related to sending and receiving cookies. The setting method varies depending on the browser. Please refer to your browser's ""Help"" menu for cookie-related settings.
Please note that if you select a setting that rejects all cookies, you may be restricted from using various services on the Internet, such as not being able to receive services that require authentication
What we do with cookies
We use cookies for the following purposes
・When you log in to our authentication service, we refer to your stored registration information so that we can provide you with services customized to your needs. ・To research the number of users and traffic to our site ・To improve our services ・To maintain security, prompt users to re-enter their passwords (re-authentication) after a certain period of time has elapsed since their last use of the site. ・Where our advertisements are placed on various sites on the Internet by third-party distribution providers such as Google, Yahoo! JAPAN, and Facebook, these providers distribute advertisements based on past access information to our website. However, such identification information and access information do not contain personally identifiable information, and will not be used for any purpose other than the delivery of advertisements. In addition, users of our website can disable the use of cookies by accessing the opt-out page for those vendors' advertisements. To disable behavioral targeting advertising services, please visit the following page and follow the instructions.
■Disclosure of Personal Data in Our Possession
With respect to requests from the individual or his/her representative for notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, elimination, or suspension of provision to a third party (hereinafter referred to as "Request for Disclosure, etc.") of retained personal data held by the Company, the Company will respond to such requests in accordance with the following procedures.
(a) Name of business
Inbound Platform Corp.
(b) Personal Information Protection Manager
Personal Information Protection Manager: Executive Officer and CFO
Contact: SW Shinbashi Building 4F, 6-14-5 Shimbashi, Minato-ku, Tokyo
Tel.03-3437-3129 Fax.03-3437-3132
(c) Purpose of use of all retained personal data
| Classification | Purpose of Use |
| Individual Customer Information |
To provide the services you have applied for For user support To manage your usage history To provide information about our services To respond to inquiries To negotiate, contact, consult, place and receive orders, settle payments or other processing related to transactions To transfer goods or services related to a transaction For the appropriate and smooth execution of our other business operations. |
Information for the person in charge of our suppliers | To confirm order details (e.g., correspondence records) |
Information about the Company's Officers, Employees, Former Employees, and their Family Members |
Business communication, exchange of information, personnel policies (including transfers, evaluations, training, and other career development), payroll payment, and attendance management. (including career development such as transfer, evaluation, training, etc.), salary payment, attendance management, benefits, and other labor-related laws and regulations, tax-related laws and regulations, and labor-related laws and regulations, tax-related laws and regulations, and social welfare-related laws and regulations, such as and social-welfare-related laws and regulations. To handle rights and obligations related to labor-related laws and regulations, tax-related laws and regulations, and social welfare-related laws and regulations To comply with various procedures stipulated in internal regulations To submit notifications and reports to government and municipal offices, their affiliated organizations To submit notifications and reports to government agencies, their affiliated organizations, or our member organizations, etc. To provide welfare services and related procedures For emergency communication To communicate in the event of an emergency For other labor management and smooth execution of our business operations. |
Information on applicants for employment with our company | To contact applicants for employment and to manage the Company's recruitment process | Specified personal information | For the purposes of use stipulated in the My Number Act | Shareholder information |
To exercise rights as a shareholder under the Companies Act and other laws and regulations To exercise the rights and fulfill the obligations as a shareholder under the Companies Act and other laws and regulations To implement various measures for the status of a shareholder To manage shareholders' data in accordance with prescribed standards based on various laws and regulations To manage shareholders, such as preparing shareholder data in accordance with prescribed standards under various laws and regulations To properly and smoothly conduct other Company business |
【Information Desk for Disclosure and Opt Out】
Where to submit inquiries regarding personal information:
Inbound Platform Corp., Personal Information Inquiries
Address: 4th floor, SW Shimbashi Building,
6-14-5 Shimbashi, Minato-ku, Tokyo 105-0004
Tel: 03-3437-3129 [Reception: weekdays from 10: 00-19: 00]
(e) Authorized personal information protection organization
Currently, we are not a member of any authorized personal information protection organization.
(f) Procedures for Requests for Disclosure, etc. of Retained Personal Data
(1) Contact for requests for disclosure, etc.
Requests for disclosure, etc., should be made to the Information Desk for Disclosure and Opt-Out. If you wish to request disclosure, etc. through electromagnetic procedures, please let us know. In principle, we will process your request according to your wishes.
(2) Procedures for Requests for Disclosure, etc.
① After receiving your request, we will mail you our "Request Form for Disclosure of Retained Personal Data, etc.".
② Please send the completed request form, documents verifying that the request is made by a representative, and a postal money order for the fee (only for requests for notification of purpose of use and disclosure) to the Personal Information Inquiry Section above.
③ After receiving the above request form, we will inquire about two items of personal information registered with us (e.g., telephone number and date of birth, etc.) to confirm the identity of the person making the request.
④ In principle, a response will be sent in writing (by sealed envelope) to the person in question.
(3) In the case of a request by a representative, documents confirming the representative's identity. If the person requesting disclosure, etc. is a representative, please enclose documents proving the representative's identity and documents proving the representative's identity. The information on the place of legal domicile included in each document should be limited to the prefecture of origin, and any information after that should be blacked out or otherwise processed.
① Documents certifying that the applicant is a proxy
< In the case of a representative authorized by the principal to make a request for disclosure, etc.>
A letter of attorney from the principal (original)
< In the case of a legal representative of a minor> A copy of either
A copy of the family register
Certificate of residence (with the relationship between the applicant and the proxy indicated)
Other official documents that can confirm the authority of legal representation."
< If the proxy is a legal representative of an adult ward> A copy of either
Certificate of registered matters relating to guardianship registration, etc.
Other official documents that can confirm the authority of legal representation.
② Documents proving the agent's identity
Driver's License
Passport
Health insurance card (Please submit all digits of the symbol and number of the insured, etc., in black ink)
Certificate of residence
Basic Resident Registration Card
(4) Fee for requests for notification or disclosure of the purpose of use
500 yen per request (as registered mailing fee, etc.)
If the request is made in writing, please enclose a postal money order with the request form, etc. to be sent. (If you wish to make your request by other means, we will discuss this with you at the time of your request.)"
(g) Details of the system for handling personal information and measures taken
(1) Formulation of Basic Policy
To ensure the proper handling of personal data, the Company has formulated a "Personal Information Protection Policy" regarding "compliance with relevant laws, regulations, guidelines, etc." and "point of contact for questions and complaint handling.
(2) Establishment of Rules for Handling Personal Data
For each stage of acquisition, use, storage, provision, deletion/disposal, etc., the Company has established personal information protection rules that outline handling methods, responsible persons/persons in charge, and their duties, etc.
(3) Organizational Safety Control Measures
① In addition to appointing a person responsible for the handling of personal data, the Company clarifies the employees who handle personal data and the scope of personal data handled by such employees and has established a system for reporting to the person responsible in the event that a fact or indication of a violation of the law or handling regulations is detected.
② Periodic self-inspections are conducted on the status of personal data handling, and audits are conducted by other departments and outside parties.
(4) Human security management measures
① Regular training is provided to employees on points to keep in mind regarding the handling of personal data.
② All employees are required to submit a written pledge regarding confidentiality of personal data.
(5) Physical security management measures
① In the area where personal data is handled, measures are taken to prevent unauthorized persons from accessing personal data, as well as to control the access of employees and restrict the equipment, etc. that they bring into the area.
② Measures are taken to prevent theft or loss of equipment, electronic media, documents, etc. that handle personal data, and measures are taken to prevent personal data from being easily discovered when such equipment, electronic media, etc. are carried, including during transportation within the business site.
(6) Technical safety management measures
① Access control is implemented to limit the scope of persons in charge and the personal information database, etc. handled.
② A mechanism is in place to protect the information system handling personal data from unauthorized external access or unauthorized software.
(7) Grasping the External Environment
In the event that the handling of information, including a portion of personal data, is outsourced to a foreign entity, we will implement safety management measures based on information provided by the Personal Information Protection Commission to understand the system for the protection of personal information in that foreign country.
Year and Month of Establishment: October 1, 2018
Latest Correction Date: March 31, 2022